Report writing is often viewed as a tedious and difficult task. This leads to badly written documents that fail to communicate – result, confusion, mistakes, wasted time and additional costs. This course approaches report writing in a more effective and efficient way. By using examples from actual reports and undertaking proven learning exercises, participants will understand key elements of a good report. They will learn how to produce clear, unambiguous and concise reports that will increase the value and professionalism of their reports.
Course Objectives, Aims and Learning Outcomes
On completion of the course, participants have a greater understanding of how to:
- communicate effectively to the reader
- structure specific technical reports
- write to enhance the professionalism of the writer
- write technically in plain simple English
- use software aids for more effective writing
- Communications Considering your reader Costs of poorly written documents
- Plain English – Software Help Understanding spelling and grammar checkers Using readability to help with grammar problems Using short words and sentences where possible
- Reports in General – Formal Reports The general structure, logical and other structures Writing abstracts or summaries Conclusions and Recommendations Compiling bibliographies, best approach
- Specific Reports for: Short (internal) reports Project Progress (taking minutes) and Close Out BS4811, investigative reports Reports to achieve chartered status
- Instructions and Procedures Giving instructions, Warnings Avoiding idioms, conflict and ambiguity Presenting information, using diagrams BS/EN 82079 – writing instructions
- Letters, e-mails and social media Specific dangers with emails – and possible solutions Protecting your confidential information Getting your e-mails read, Netiquette Problems with social media
- Writing for Effect Using effective, unambiguous words Readable and simple sentences Persuasive and clear paragraphs Grammar, spelling and punctuation
Mode of Delivery
The course is an effective and proven mix of presentation, discussion, exercises and case studies. The training day is flexible driven by what the participants want as we go along. Further, the comprehensive Course Manual that each participant takes away with them is packed with reference material that is usable for a long time after the course.
Benefits Perceived by Participants
This course will provide participants with real opportunities to enhance their career, giving them not only confidence in their written skills but also their abilities to express themselves. They will gain the confidence to write effectively, avoiding boredom and distractions that lead to writing badly.
The course will benefit personnel from undergraduate level right through to an experienced engineer or technician. It is suitable for practically all of the disciplines within the engineering and associated industries.