Technical Report Writing Training

Course Outline

Report writing is often viewed as a tedious and difficult task. This leads to badly written documents that fail to communicate – result, confusion, mistakes, wasted time and additional costs. This course approaches report writing in a more effective and efficient way. By using examples from actual reports and undertaking proven learning exercises, participants will understand key elements of a good report. They will learn how to produce clear, unambiguous and concise reports that will increase the value and professionalism of their reports.

Course Objectives, Aims and Learning Outcomes

On completion of the course, participants have a greater understanding of how to:

  • communicate effectively to the reader
  • structure specific technical reports
  • write to enhance the professionalism of the writer
  • write technically in plain simple English
  • use software aids for more effective writing

Course Outline

  • Communications Considering your reader Costs of poorly written documents
  • Plain English – Software Help Understanding spelling and grammar checkers Using readability to help with grammar problems Using short words and sentences where possible
  • Reports in General – Formal Reports The general structure, logical and other structures Writing abstracts or summaries Conclusions and Recommendations Compiling bibliographies, best approach
  • Specific Reports for: Short (internal) reports Project Progress (taking minutes) and Close Out BS4811, investigative reports Reports to achieve chartered status
  • Instructions and Procedures Giving instructions,  Warnings Avoiding idioms, conflict and ambiguity Presenting information, using diagrams BS/EN 82079 – writing instructions
  • Letters, e-mails and social media Specific dangers with emails – and possible solutions Protecting your confidential information Getting your e-mails read, Netiquette Problems with social media
  • Writing for Effect Using effective, unambiguous words Readable and simple sentences Persuasive and clear paragraphs Grammar, spelling and punctuation

Mode of Delivery

The course is an effective and proven mix of presentation, discussion, exercises and case studies. The training day is flexible driven by what the participants want as we go along. Further, the comprehensive Course Manual that each participant takes away with them is packed with reference material that is usable for a long time after the course.

Benefits Perceived by Participants

This course will provide participants with real opportunities to enhance their career, giving them not only confidence in their written skills but also their abilities to express themselves. They will gain the confidence to write effectively, avoiding boredom and distractions that lead to writing badly.

Intended for

The course will benefit personnel from undergraduate level right through to an experienced engineer or technician. It is suitable for practically all of the disciplines within the engineering and associated industries.

Pre-Course Requirements


Other Courses



Call James now on 0131 625 7151 to get a full detailed course description and next available dates.

Course Location

This course will be run at the Edinburgh Training and Conference Venue, which is situated in the centre of Edinburgh, just 5 minutes walk from Waverley Station and close to major bus routes, including the airport bus. Discounted parking is available at the St John’s Hill NCP Car Park. Our training rooms are light and spacious, all are air conditioned with natural daylight.

Complimentary breakfast and lunch will provided, as well as tea and coffee throughout the day. If you’ve got any special dietary requirements just let us know, ideally in advance, and we will be pleased to cater for them. Our team will be there on the day to make sure everything goes smoothly. If there’s anything you need please ask, because “If we Can we Will”.

Chat with us
Chat with us
Hello, how can we help you?
We are offline, but if you leave your message and contact details, we will get to to you as quickly as we can.
All of our operators are busy. Please try again later..
How can we help?
This chat session has ended
Was this conversation useful? Vote this chat session.
Good Bad